The Host's invitations mail

The easiest way to invite your guests

Imagine you want to organize an event, and you want your guests to have an invitation to show on their phone so they can join the party when they arrive.

We offer you the easiest way for you to send an invitation to all of your guests without any effort, so you will have more time to organize and prepare your event ! Indeed, sending an invitation one by one to all of your guests is time-consuming, especially if you do not have the email address of all of your guests.

From a spreadsheet to an email

How does it work ?

You simply have to send your guests the spreadsheet link and as soon as they insert their info, they will receive the invitation by email.
For instance, you can create a Facebook event and publish the link of the spreadsheet on it. When one guest fills the Google Sheet with his info, it directly sends him an email (via your Gmail account) with the invitation you will have created.

Then, when your event happens, guests can show the email they received so security members can check at the entry if they are invited.

But this is not just it ! You can re-use the same technology with all the data you've collected to send a thank you email : your guests will appreciate this effort. You can also re-use this technology and data to send other information to your guests (for example to postpone the event) or to invite them to a new event !

Technology involved

For this service, we are using APIs : we have connected Google Sheets to Gmail, thanks to Zapier.

First, we have chosed Google Sheets :

This is an example of what could the Google Sheet look like :

Then we have linked Google Sheets to Gmail, in order to set the email invitation :

This is an example of the invitation :

And finally, our Zap was ready !

Resources

Sending emails to invite people is still the best way to inform guests (see this article).
Guides exist to explain how to invite your guests to your event by sending emails. However, sending them manually takes time and is a supplementary effort.
More and more people chose not to send paper invitations in order to save money (see this article.) In the end, sending email invitations saves a lot a money and a lot of time : very handy when you have to prepare an event at the same time.

A competitor is Dooliz which allows users to send invitations to guests and collect their answers. This is a proof that there is a demand for this kind of service.

Applications used :

Ready to send your invits ?
Let's get started !